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Share Outlook Calendar Personal Folders

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Sharing Outlook Calendars without Exchange Server with OutShare

The OutShare solution of Outlook calendar sharing includes 2 scenarios that have been simplified in order to avoid common mistakes.
If you are planning to have a common (Master) shared Outlook Calendar to share communal events the best way to do it is to create Outlook Public Calendar under your OutShare Public Folder.
If you wish to share your Outlook Personal Calendar with someone, this folder will appear in the other sharers' Microsoft Outlook under OutShare Folders\Shared folders\your Name\Calendar. (Learn more about shared Folders structure) This folder is easy to find and manage. You can set up filters to avoid sharing sensitive Private or other events and give permissions to other sharers, if you want them (i.e. your secretary, your manager or other family member) to participate in managing your shared Calendar. If you share Outlook 2003 Calendar (2007), you can easily view multiple shared calendars next to your own calendar. Click here to learn more. If you are using the Exchange server, you can also use OutShare* to share your Calendars.
If you are planning to share Outlook Calendar with your own self on your other PCs (laptop or desktop), use the OutShare Outlook synchronization feature: just install OutShare Synchronizer on the other PC and log in with the same login information that you already have. The program will automatically synchronize calendars and other Outlook folders. All the information will appear identical with the information on your first PC.

Microsoft Outlook Calendar sharing privacy
Using the OutShare Outlook Calendar sharing filter (below) will help you avoid sharing personal or unnecessary information such as attachments, birthdays of your contacts, etc...

Microsoft Outlook Calendar sharing filters

In this case marking an Outlook appointment as "private" denies viewing rights to all other sharers, even if they have access rights to your calendar.

Microsoft Outlook private appointment

Once you mark an appointment as "private", a key will appear next to the appointment in your calendar, ensuring that this appointment is only accessible and viewable by you.

Outlook Calendar private event

This appointment will NOT appear in anyone else's shared Outlook calendar views or within the workgroup calendar.
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*some of the features may not be included in the current version
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