Manage Web Access links

OutShare Web Access Engine provides the functionality to view, update, copy, delete and send by e-mail all your generated Web Access links in a single web form.

'Manage Web Access Links' web form indicates detailed information of your generated Web Access links and holds the appropriate control elements for link management.

On the top of this form, information about the generated links is presented on the first six columns of the table:

Each row in the table contains these two buttons as the commands they execute are related to the links represented on the corresponding rows.

The information about the Web Access link selected on the table is also displayed on the right side of this form.

On the left side of the 'Manage Web Access Links' form another table is located that represents the information about the visits made to your generated URLs:

Using the control elements embedded in the 'Manage Web Access Links' form, you can perform the following actions:

Filter the links to be displayed on the table by their status

Select the preferred status (All, Active or Expired) on the 'URL status:' combo box located on the top right corner of this form.

Afterwards, only the links whose statuses match your selected one will be displayed on the table.

Update the current expiration date of the Web Access link selected on the table –

Activate the link for the next 30 days, i.e. update the current expiration date of the link by 30 days

To perform this action, do one of the following:

Click the button located on the corresponding row;
Click the link Activate for the next 30 days located on the right side of the form.

Update the current expiration date of the link by any chosen period of time

Click the Calendar button located on the right side of this form and select a new expiration date on the Calendar.
Click the button.

Deactivate the Web Access link selected on the table (i.e. reset it’s expiration date to the present moment)
Click the button located on the corresponding row.

E-mail the link selected on the table to the preferred recipient(s)

Click the button.
Select or enter the e-mail address of the link recipient(s).
Click the button.

You may also modify the body of an e-mail message to be sent to your selected recipient(s) that includes the generated Web Access link.

Copy the link selected on the table to clipboard

Click the button. This feature may be relevant when you need to store the generated URL in a separate file or send it to the preferred recipient using other communication services (e.g. MSN Messenger, Yahoo Messenger, Skype, etc.). In that case, paste the copied Web Access link to the needed location and save (or send) it.

Delete the Web Access link selected on the table

Click the button.

Column header	Description
Type	Displays an icon representing Outlook folder/item type (Mail, Calendar, Contacts, or Tasks).
Item Name	Name of the folder/item the link was set for.
Path	Full path to the relevant folder/item.
Created On	Date and time when the link was generated.
Expires On	Current expiration date set for the Web Access link.
Status	Current link status (Active or Expired).

Command button	Description
	Activate Web Access link for the next 30 days, i.e. update the current expiration date of the link by 30 days.
	Deactivate Web Access link, i.e. reset the expiration date of the link to the present moment.

Column header	Description
Visitor Name	Displays the name of the person who has visited the link selected on the table above.
Visited On	Displays the date and time when the selected link was visited.