How to: Add
users to user groupsDefinitions
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The specific terms used for presenting the functionality of Service Account Administration console are the following:
Service Account is a separate virtual space on OutShare server holding all the company's and personal data of every user created within the Account as well as Public Folders data. In Service Account Administration console, it is also presented as a top-level organizational unit of Service Account objects.
Service Account user is OutShare user whose user account belongs to a certain Service Account.
Administrator is OutShare user who has full control over all Service Account (or department) data and possesses the rights to perform various administrative operations.
The person who registers a Service Account is automatically set as the default Service Account administrator, and he/she can set further Service Account administrators by adding them to 'Administrators' user group in the Service Account.
How to: Add
users to user groups
Department administrator is OutShare user who has full control over the certain department data and possesses the rights to perform various administrative operations within the department. To grant department administrator rights to a certain user, Service Account administrator has to add this user to 'Administrators' user group in the relevant department.
Department is an organizational unit of Service Account users meant for distributing users into groups.
User group is a primary-level organizational unit of Service Account users. There are two sorts of user groups:
Default user groups – predefined division of users to groups according to their access rights to Service Account data. Default user groups are automatically created in both Service Account and departments, and there are two types of them - Administrators and Users.
Custom user groups – user groups created within the Service Account and/or department(s) by Service Account/department administrators. Custom user groups may serve as structural units corresponding to the structure of organization owning a Service Account, and they are also convenient when administrator intends to set same permissions to Public Folders for a certain group of users.
How to: Select
users and user groups to set access to Public Folders
Public Folders – Outlook folders of Mail, Contacts, Calendar, or Tasks type, common for all Service Account users (i.e. accessible to all users without sharing).
Licenses: as OutShare is a package software compound of several applications and services, OutShare licenses are of two types:
OutShare Synchronizer licenses – user/device licenses that allow employing the full functionality of OutShare Synchronizer application, OutShare Synchronizer integrated into Microsoft Outlook and Service Account Administration console.
OutShare Web Access Engine licenses – user licenses that provide the access to synchronized Outlook data on web and allow utilizing all features of Web Access Engine.
