Select Users and User Groups to set access to Public Folders

Click on the underlined links to find out more.

When you click the Add button on the 'Permissions' form, the 'Select Contacts' form is opened to select the preferred Service Account user(s) and/or user group(s) to set access to the chosen Public Folder. Selecting user groups further allows setting the same permissions to all users belonging to the user group simultaneously.

• In order to find the needed user(s) quickly and easily, you can employ the sorting and filtering options embedded in this form:

  • To sort the users by the indicated characters,

  Type the first characters or the whole first and last names on the 'Type Name or Select from List:' edit field.

  Afterwards, you will be directed to the first user whose first (and last) name begin with the indicated characters listed on the 'Users' tab.

   

  • To filter the users bydepartments they are assigned to,

  Select the needed department listed on the 'Show Users from the:' combo box.

  Afterwards, only the users assigned to the selected department will be displayed on the 'Users' tab.

   

  • To filter the users by default user groups (Users and Administrators) in your Service Account or the department selected on the 'Show Users from the:' combo box,

  Select 'All Users' or 'Administrators' accordingly on the 'Belonging to Group:' combo box.    

  Afterwards, only the users belonging to the indicated user group will be displayed on the 'Users' tab.

• In order to add Service Account user(s) to set access to the chosen Public Folder,

  1. Select the preferred user(s) listed on the 'Users' tab of the 'Select Contacts' form. You can select several users at once by holding down CTRL button on the keyboard.

  2. Click the Add button located on the left-hand side of this form.

  Alternatively, you may double-click the users to add them to the list of users to set access to the chosen folder. Yet, this feature is not applicable when you select several users by holding down CTRL button.

• If you wish to add user group(s) to the list of users to set access to the chosen folder,

  1. Select the preferred user group(s) listed on the 'User Groups' tab of the 'Select Contacts' form. You can select several user groups at once by holding down CTRL button on the keyboard.

  2. Click the Add button located on the left-hand side of this form.

  Alternatively, you may double-click the user groups to add them to the list of users to set access to the chosen folder. Yet, this feature is not applicable when you select several user groups by holding down CTRL button.

   

• In case you add unintended users or user groups,

  You can remove them using the Remove and Clear All buttons located on the left-hand side of the 'Select Contacts' form. Clicking Remove excludes the user/user group selected on the text box below, and Clear All removes all the users and/or user groups that were added previously.

Additionally, you may also access the 'Import Users' form designed for importing users from Outlook Contacts and Active Directory by clicking the Import users button located below the 'Users' and 'User Groups' tabs.

Note: To access the 'Permissions' form, you may also click the Set Permissions button on the 'Public Folder Properties' form when the relevant Public Folder is selected on OutShare Folders tree.