How to add a group of Public Folder users

Click on the underlined links to find out more.

User groups which can use a particular public folder can be added from the Public Folder Properties form by the administrator of the Service Account (Service Account administrators can administrate the Service Account they belong to and the users' details within this Service Account. Additionally, they can administrate public folders within their Service Account)and also by users of this public folder, who have been given the 'Set Permissions' permission for the Department or Service Account. User group(s) of the particular public folder can also be added in a similar way from the OutShare Service Account Administration application.

In order to add user group(s) of a particular public folder, do the following:

1. Open the Public Folder Properties form and select the preferred public folder on the Tree view.

2. Click the Set Permissions button on the right pane. The Permissions form appears.

Note: If a connection with the server is not established, or the user doesn't have the 'Set Permissions' permission, the Set Permissions button is disabled.

3. Click the Add button. The Select Contacts form appears. It is similar to when you add a user of the shared folder in Synchronizer. Note that you can select only your Service Account (Service Account is the space on the server where the personal data of each user, created within this Account, and public folders data, common to all users, is stored. The size of the particular Service Account and number of its active users are limited by the type and number of purchased licenses. Each Service Account has a unique name) or particular Department on the Show Users from the: combo box.

4. Select the User Groups tab:

5. Select your Service Account on the Show Users from the: combo box, if you wish to add a user group from your Service Account

OR Select the Department on the Show Users from the: combo box, if you wish to add a user group from that particular Department.

6. Type the name of the user group in the text box to quickly find it or select user group from the list box and click the 'Add ->' button to add it to the public folder user groups list. You can also double-click the user group in the list box.

7. If you want to remove a user group from the user groups list, click the 'Remove <-' button. Click Clear All, if you want to remove all user groups from the user groups list.

8. Click OK to exit the form. All newly added user groups of the public folder are displayed in the Shared with: list box on the Permissions form.

9. Set permissions for all newly added user groups of the public folder on the Permissions form.

10. Click OK to exit the Permissions form.

11. Click Close to exit the Public Folder Properties form.

12. Start the synchronization process in order to save data to the server.

Note: You can also add a particular user of the public folder.