Arrange Web Access Engine licenses

Click on the underlined links to find out more.

To assign OutShare Web Access Engine licenses to users and/or departments of your Service Account, first of all you need to access the 'OutShare License Assignment' form by navigating to Licenses on the tree view pane and clicking the Assign… button located within the 'Web Access Engine licenses' group box.

'OutShare License Assignment' form provides the group of control elements to perform the following actions:

• Select either the Service Account or a certain department to view the total number of licenses appointed and the users with Web Access Engine licenses assigned

  By default, all Service Account users with Web Access Engine licenses assigned are listed on the 'Users' tab, and the 'Departments' tab displays all the departments created in the Service Account together with the number of OutShare licenses appointed.

  When you select a certain department on the list box located on the upper side of 'OutShare License Assignment' form, only the users belonging to the selected department with Web Access licenses assigned are displayed on the 'Users' tab, and 'Departments' tab displays the sub-departments of the selected one. If no sub-departments are created within the selected department, the 'Departments' tab remains empty.

• Assign Web Access Engine licenses to users of the Service Account or a certain department

  By default, every newly created Service Account user is assigned 1 Web Access Engine user license to.

  If the 'Automatically assign licenses to newly created users' checkbox is cleared, you will need to assign Web Access Engine licenses manually to every newly created OutShare user.

  How to: Assign Web Access Engine licenses manually

• Remove Web Access Engine licenses assigned to users of the Service Account or a certain department

  When you select the user to remove assigned licenses from on the 'Users' tab and click the Remove button , the selected user is no longer able to access his synchronized Outlook data on web. Licenses assigned to the selected user are freed, and you can further re-assign them to Service Account users and/or departments.

• Appoint Web Access Engine licenses to departments created in your Service Account

  When Service Account administrators appoint Web Access Engine licenses to departments, this enables department administrators to further distribute the licenses among the users belonging to the appropriate departments.

  How to: Appoint Web Access Engine licenses to departments

• Specify the rules for assigning licenses to newly created users

  • Choose whether to assign licenses to newly created Service Account users automatically or manually.

  How to: Assign Web Access Engine  licenses manually

Note: Assign… button is enabled only when OutShare license for your Service Account is activated.