OutShare Components

Click on the underlined links to find out more.

4Team OutShare has the following components:

OutShare Synchronizer

OutShare Synchronizer is a separate application, for which licenses should be purchased. It enables you to synchronize your Outlook folders between several computers and to specify what items should be synchronized in each folder by setting synchronization filters. Furthermore, Synchronizer allows you to share your Outlook folders with other OutShare users and to set sharing filters. You can add users of your shared folders in Synchronizer and set permissions for them. Additionally, Synchronizer enables you to use public folders, which can be accessed by all users of your Service Account according to granted permissions. Finally, if you have purchased Web Access Engine licenses, you can view all your synchronized personal folders and OutShare folders (public and shared folders) directly on the Web.

OutShare Web Access Engine

OutShare Web Access Engine is a component of OutShare solution which allows you to view your synchronized Outlook folders, folders you share with other users and all public folders on the Web the same way you do in Outlook. In order to use the Web Access Engine, you should have a Web Access Engine license.

OutShare Service Account Administration

OutShare Service Account Administration is a separate application, which is supplied together with OutShare Synchronizer. It is meant for Service Account and Department administrators and can be used to manage Service Account data even if Outlook isn't installed on the administrator’s computer.

This application enables administrators to create Departments and subdepartments and edit their data, to create users, change their details, add them to Departments and user groups and manage user licenses. Additionally, Service Account Administration allows administrators to manage public folders within their Service Account (except for Department administrators, who haven't been given the necessary permissions) and edit Service Account company and registration data.

OutShare menu in Outlook

When you install OutShare, additional buttons and menu appear in your Outlook main window.

• Clicking the Synchronize All button begins synchronization of all folders which were set up for synchronization . Clicking this button has the same effect as selecting Synchronize All from the Start Synchronization menu group on OutShare menu.

• Clicking the Synchronize Current Folder button starts synchronization of the folder set up for synchronization, which is currently selected on the Navigation Pane. Clicking this button has the same effect as selecting Synchronize Current Folder from the Start Synchronization menu group on OutShare menu.

• On clicking the Synchronization and Sharing… button the Synchronization and Sharing Settings form appears. Clicking this button has the same effect as selecting Synchronization and Sharing… from the OutShare menu.

OutShare menu has the following items:

• Start Synchronization menu:

• Synchronize All - starts the synchronization of all folders which were set up for synchronization.

• Synchronize Current Folder - starts the synchronization only for the folder set up for synchronization which is currently selected on the Navigation Pane.

• Stop Synchronization - stops the synchronization process.

• Synchronization and Sharing… - opens the Synchronization and Sharing Settings form.

• Synchronization Wizard… - starts the Synchronization and Sharing Wizard.

• Public Folder Properties… - opens the Public Folder Properties form.

• OutShare Settings menu:

• Edit My Profile… - opens the My Profile tab on the OutShare Settings form.

• My Users… - opens the My Users tab on the OutShare Settings form.

• Synchronization Options… - opens the Synchronization Options tab on the OutShare Settings form.

• Set Web Access Link… - opens the Set Web Access Link form for the selected folder.

• Manage Web Access Links… - opens the Manage Web Access Links form, where you can manage all Web Access links generated for folders/items, which you have previously set Web Access to.

• Help menu:

• OutShare Help - opens the Help file for 4Team OutShare.

• About OutShare - opens the form with main information about 4Team OutShare.

• Report a Bug... - allows you to report the problem you have found.

• Buy Online - allows you to buy 4Team OutShare online.

• Activate… - opens the Activation Form, where you can activate your OutShare by entering the Order IDs you've received when purchasing licenses.

• Also, when the selected Outlook item is right-clicked, the additional menu item Set Web Access Link... is available on the menu if this Outlook item is synchronized. If you select Set Web Access Link..., the Set Web Access Link form is opened for the selected Outlook item.