How to set permissions for Public Folder users/user groups

Click on the underlined links to find out more.

In order to set permissions for a user or the entire user group of a particular public folder, do the following:

1. Open the Public Folder Properties form and select the preferred public folder on the Tree view.

2. Click the Set Permissions button. The Permissions form appears.

3. Add users and/or user groups for the selected public folder.

4. On the Permissions form, select a user or user group from the Shared with list box.

5. All permissions for the selected user or user group are displayed in the list box below. Select check boxes in the Allow column next to permissions you wish to give to user or user group of the selected folder.

If you select the check box in the Deny column next to permission, the user won't have this permission even if he belongs to a user group that has it.

Additionally, you can select the Allow check box to give a user or user group Full Control (FullControl allows all permissions for the public folder at once) for the folder or select the Deny check box if you don't want to give any permissions for the folder to a user or user group.

Note: The Deny check boxes are unavailable, if a user group is selected.

Permissions for public folders:

• View Free/Busy (for Calendar folders only) – user has the permission to view the times when the owner of the public Calendar type folder is free or busy.

• Create – the user has the permission to create items in the selected folder

• Read – the user has the permission to read the contents of the selected folder

• Modify - the user has the permission to modify items in the selected folder

• Modify Own - the user has the permission to modify only folder items that he created.

• Delete - the user has the permission to delete items in the selected folder.

• Delete Own - the user has the permission to delete only folder items that he created.

• Set Permissions (Department) - the user can set permissions to a public folder for the users of the Department he belongs to.

• Set Permissions (Service Account) - the user can set permissions to a public folder for users of the entire Service Account (Service Account is the space on the server where the personal data of each user, created within this Account, and public folders data, common to all users, is stored. The size of the particular Service Account and number of its active users are limited by the type and number of purchased licenses. Each Service Account has a unique name) he belongs to.

• Set Web Access Links - the user can set Web Access to the selected folder/ item.

Note: By default, users belonging to a Users' group are given the 'Read' permission. Administrators are given Full Control by default.

6. The Inherit from parent check box is selected for every subfolder of the public folder by default. It indicates that the subfolder will have the same users and/or user groups (By default, for each new public folder user groups Users and Administrators are added. A Users user group is given 'Read' permission by default. An Administrators user group is given Full Control by default.) with the same permissions as its parent folder. If you wish to change permissions for users/user groups of the selected folder, clear the Inherit from parent check box and click OK.

7. Click OK to save all changes and exit the Permissions form.

8. Click Close to exit the Public Folder Properties form.

9. Start the synchronization process in order to save the user permissions data to the server.